60% ACADEMIC SERVICES & SSTUDENT LIFE

• Welcome students, faculty, and visitors warmly, fostering a positive, inclusive, and collaborative environment conducive to creative focus.
• Prepare fresh coffee every morning, ensuring the hospitality/coffee station is fully stocked, clean, and inviting for the community.
• Maintain up-to-date physical notice boards at St. Agnes by posting flyers, event announcements, and updates shared by other NYU Berlin team members.
• Assist with classroom reservations and manage equipment rental systems for students and faculty, and liaise with colleagues at the Academic Center when necessary.
• Provide logistical support for the fall semester student art exhibition, spring semester showings, and other on- and off-campus events.
• Act as a primary resource for students, faculty, and guests regarding facility usage.
• Perform regular walk-throughs to ensure spaces are clean, organized, and all equipment is fully functional.
• Assist lecturers and staff with AV setups and troubleshoot minor technical issues.

40 % OPERATIONS & PURCHASING

• Receive orders and put items away as directed.
• Attend maintenance appointments as needed.
• Conduct weekly inventory checks and record items needing repair or order requests for art supplies, tools, and office materials.
• Ensure all academic, artistic, and technical equipment used in Studio Art, Acting, and Gallery courses is stored neatly and organized logically.
• Promptly identify and document any facility maintenance issues, breakages, or safety concerns, reporting them immediately to the NYU Berlin Facilities Management (FM) and cleaning teams.
• Liaise directly with the on-site Security Guard to coordinate access and ensure a secure learning environment.
• Support materials transport between NYU Berlin buildings and off-site locations.
• Execute additional tasks as assigned by the Arts Coordinator and Operations Manager.

REQUIRED EXPERIENCE

• Completion of secondary education (Abitur, Fachabitur, or equivalent). Some university-level coursework or a completed vocational training degree (Ausbildung) in a relevant field (e.g., event management, hospitality, administration, media technology) is highly preferred.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Excellent intercultural and interpersonal communication skills.
• Ability to work independently while remaining a collaborative team player.
• Dedication to service excellence, high-quality solutions, and strong attention to detail.
• Strong ability to prioritize and multitask with a creative approach to problem-solving.
• High level of flexibility, including the ability to work a few Saturdays and evenings per year.
• Familiarity with presentation/classroom/office technology.
• A strong commitment to the values of accessibility, diversity, equity, inclusion, belonging, and sustainability.
• Previous experience with IT and audio equipment, or an interest in developing familiarity with such equipment.

REQUIRED WORK PERMIT

• A valid work permit for Germany.

PREFFERRED KNOWLEDGE, SKILLS & ABILITIES

• Previous experience living, working, or studying abroad (preferably within the context of U.S. universities).
• Genuine interest in getting to know and developing support structures for a very diverse set of international students every semester.
• Familiarity with Adobe Creative Suite (e.g. InDesign).
• Ability to occasionally lift and move materials or equipment weighing up to 20 kg (e.g., event supplies, office materials, water cooler container).

Please send a CV and cover letter to Jennifer Porto (jennifer.porto@nyu.edu) by July 24, 2026. Shortlisted candidates will be asked to provide two recent references/Arbeitszeugnisse prior to their interview.